Proper preservation of electronic records includes the implementation of many different processes over time, but often one of the most important is the conversion of electronic records to long-term, or persistent, formats. For textual documents, one of the most promising formats for preservation is PDF/A, which was designed as a preservation format.

Upon completion of this webinar you’ll be able to:

  • Recognize the advantages and proper use of PDF/A as a preservation format;
  • Realize the limitations of PDF/A;
  • Identify the various versions of PDF/A and the ISO standards;
  • Learn the processes for converting electronic documents to PDF/A; and,
  • Understand quality control procedures and general preservation management for PDFs.

Who Should Attend? Archivists and others who must deal with the conversion of electronic records to long-term, or persistent, formats.

Ask your colleagues, students, or staff to join you in learning together over lunch or breakfast - in the convenience of your conference room, office, or classroom. Gather around a PC and a speaker phone and get information and tools that will help you adapt your skills to the digital environment.

This course is one of the Tools & Services Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program!  If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow "Procedures for DAS webinars" to access the exam information.

Your purchase will give you 2 months of access to view the recording.

Webinar Information
Date Presented:
June 28, 2012 2:00 PM Eastern
1 hour, 30 minutes
X - Using and Understanding PDF/A as a Preservation Format
Geof Huth


Geof Huth serves as the Director of Government Records Services at the New York State Archives, where he oversees all archives and records management services to local governments and state agencies across the state. He frequently speaks about electronic records and other records management issues across New York and the country.

Previously, he served as the Manager of Records Advisory Services, overseeing a regionally-based program of archives and records management advisory services to local governments and state agencies in New York State. Before that, he managed Records Service Development, where he oversaw retention scheduling and the development of records management workshops, publications, and Web-based resources for state and local government. A major focus of the unit was to develop new services in electronic records management, including preserving electronic records, identifying records in geographic information systems, and managing e-mail.

From 1993 until 1999, he served as the Archives' Regional Advisory Officer for Region 4, North Country, which covered eleven counties in the northeastern part of New York State and included approximately 600 local governments and state agency offices. In his capacity as Regional Advisory Officer to this region, Huth provided advice to local governments and state agencies in archives, records management, and grant writing.

Previously, Huth worked as a Specialist in the Archives' Grants Administration Unit as Records Management Coordinator for the Albany-Schoharie-Schenectady BOCES (where he provided archives and records management services to school districts) and as field archivist for the Capital District Labor History Project.

Huth has been active in many professional archival and records management organizations, including service as president of both the Albany Chapter of ARMA and Capital Area Archivists of New York, as chair of upstate New York's Lake Ontario Archives Conference (now the New York Archives Conference), and as New York State Caucus chair for the Mid-Atlantic Regional Archives Conference (MARAC). He has served as chair of the Society of American Archivists' Electronic Records and Government Records Sections. He currently serves as the chair of MARAC.

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